The cost for the fashion show would be covered through members of the audience buying their tickets, which would need to be priced at a fair price so that it would not be too expensive for potential audience members and would attract more people. The pricing of the tickets would also have to be enough so that the event could be budgeted and so that costs would be covered. As this is an in school event, most resources are readily available to use for the event with permission. Things such as using the school theatre for the location of the event, and the school's "Wollstencraft"room for the after drinks and nibbles, would not need to be included in the cost as these locations are free to use for our in school event. All that needs to be done with these halls themselves are to be decorated and set up accordingly. The staff needed for the technician team for example, and all the lighting and equipment needed would be school equipment so again we would not have to pay for these resources and would not need to be included in the budget. However, resources such as refreshments and dinner for the models before the actual event starts on the night of the show, would need to be paid for using the budget as the school would not cover theses extra costs. Refreshments for the after gathering would need to be covered through our budget but of course some of these drinks will be alcoholic so our team is mainly made out of under 18s so we would not purchase these drinks, a member of staff or member of the school's kitchen staff would have to make an order and supply this. However the cost will come out from the budget. The nibbles for the audience members and the after gathering, would be supplied by the school's kitchen staff and they would be making these delicacies themselves, so it will not have o be included in the cost, aside from the things that are not made by them. For example, some of the snacks for the show itself, are things like crisps, popcorn and those type of snack foods so we would have to place an order and cover the cost through the budget.
It was decided that the prices would be priced at £8 for an adult ticket and £5 for a children or student ticket. These ticket prices are reasonable as the show is quite a substantial amount of time and it is raising money for a good cause. It was chosen to have a difference in prices for both adult tickets and children or student tickets because in the majority of public events, there is always a discount for children and students as they are studying and will not have as much money as their parents, and do not have jobs etc. It is also fair to give the students at the school be able to have the experience of watching the show for less to get inspired and maybe even sign up to do it in the next year.
It was estimated that there would be about two hundred paying guests coming, as that was shown through statics of the previous shows and the average was calculated of how many guests came each year. The number of guests always increases as the show becomes increasingly popular and more well established in school. With this information, the minimum raised would be £1000 raised from the one night show, assuming that everyone bought £5 children tickets. Of course this number is too low as there will not be three hundred students coming, but instead a mixture of parents, staff, other family members and students.
With these numbers, the budget for the model's dinner would be around £200-£300 in total. The other nibbles would have a maximum spending amount of about £80-£100. There would also be around another £100-£200 dedicated to drinks. Of course, spending less would mean that there would be more money raised for the sixth form ball and art department but it is better to estimate the spending to higher than to estimate the spending to be less and exceed the spending limit and get muddled and wrong calculations. This would come to about £600 in total of spending money maximum on food and drinks. If this was the case then there would still be a massive £400 in profits from the show. Of course bearing in mind that the budget is over estimated and the ticket numbers and total revenue from ticket sales is underestimated.
Other resources such as printing tickets and posters would be free and the school would cover those expenses and print them out for us in the school office. All the people involved would not be paid (staff involved would obviously receive their normal salary but with no extra payment for the extra work), the models, designers, performers, host, hair and makeup, technicians and anyone else involved are doing it for free so there is no need to budget around this.
The last thing needed to add into the budget would be the flowers and presents for the art department for hosting the show and for inspiring all the students at the school in textiles and fine art. The flowers would have a budget of £25 for one bouquet of flowers for the head of textiles.